Verification | Champion Beauty College

Champion Beauty College

Verification Policy & Procedures

Verification Policy

Because students sometimes make errors on their applications, colleges have procedures for verifying the reported information. The central Processing System (CPS) selects which applications are to be verified, but the school also has the authority to verify additional students.

Applications to be Verified

The school must verify applications selected by the CPS of students who will receive (or have received) subsidized student financial assistance. These include the Pell Grant and Direct Subsidized Loan Programs.

Verification Tracking Groups

Students who are selected for verification will be placed in one of the five following groups. The group determines which FAFSA information must be verified for the student.

Standard Verification Group Tracking flag V1. Students in this group must verify the following if they are tax filers:

Adjusted Gross Income

Untaxed portions of Pensions

Tax-exempt Interest Income

Household Size

(SNAP) Benefits

Untaxed Portions of IRA Distributions

Students who are not tax filers must verify the following:

Income Earned from Work

Household Size

Number in College

SNAP Benefits

Child Support Paid

Reserved for Future Use by The Department Tracking Flags V2.

Child Support Paid Verification Group Tracking Flag V3. Students must verify child support paid by them or their spouse, their parents, or both.

Custom Verification Group Tracking Flag V4. Students must verify high school completion status and identity/ statement of educational purpose in addition to receipt of SNAP benefits and payment of child support.

Aggregate Verification Group Tracking Flag V5. Students must verify high school completion status and identity/ statement of educational purpose in addition to items in the Standard Verification Group.

Household Resources Group Tracking Flag V6. Students must verify the items in the Standard Verification Group as well as certain other untaxed income.

FAFSA:

Payments to tax-deferred pension and retirement saving plans (Questions 45a and 94a)
Child Support Received (Questions 45c and 94c)
Housing, food paid, and other Living Allowances paid to members of the military, clergy, and others (Questions 45g and 94g)
Veterans’ non-education benefits (Questions 45h and 45j)
Other untaxed income (Questions 45i and 94i)
Money Received or Paid on the Applicant’s behalf (Question 45j)
Resources or Benefits not Appearing on the FAFSA, such as in-kind support from a relative or a government agency.

Reporting Results for Verification Tracking Flags V4 and V5

The School is required to report through FAA Access to CPS online website, the outcome of verifying high school completion status and identity/ statement of educational purpose for applications with tracking flags V4 and V5.

Data Retrieval Tool (DRT)

Students and Parents are encouraged to use the IRS Data Retrieval Tool (DRT) to import data from their tax returns and not change it. It is the fastest, easiest, and most secure method of meeting verification requirements. If students cannot or will not use the IRS Data Retrieval, either at initial FAFSA filing or the student and spouse or parents, as applicable.

Acceptable Documentation

IRS Tax Return Transcripts
IRS Form W-2
Signed Statement:
- Household Size
- Number in College
- Non-Tax Filers (W-2 form)
- SNAP Benefits (Food Stamps)
- Child Support Paid
- Other Untaxed Income

Completing The Process

Unless receiving only PLUS funds or an unsubsidized Stafford loan, a student selected for Verification must complete it. The school has the authority, and in some instances is required, to withhold disbursement of any FSA funds until she does. Adopting this policy substantially reduces the incidence of overpayments.

Notification to Students

The school will notify students in person and prior to enrollment of the required verification documents they must submit within 30 days after enrollment. They must also be informed that disbursement of any FSA funds will be withheld until all documentation is submitted.

After the Documentation is Complete

When all necessary verification documentation has been obtained from the student, they should be compared to the SAR or ISIR that is being reviewed for payment. If all the student’s information is correct and there are no outstanding issues or conflicting information, the school may award and disburse it until corrections have been made. When the corrected ISIR is received, the student will be notified in person if their EFC and Title IV amount change.

Verification Exclusions

Death of a Student
Not an Aid Recipient
The Applicant is eligible to receive only unsubsidized student financial assistance
Applicant Verified by Another School
Post Enrollment

Deadlines and Failure to Submit Documentation

An application selected for verification must complete the verification process before any funds are disbursed. Verification is complete when the school has requested documentation. Fr Pell grants, the student must have corrected any errors or shown that the information is correct, and the school must have her valid correct ISIR or SAR. If a student fails to provide the required documentation by the school’s deadline of 30 days after enrollment, do not disburse Pell Funds or certify a Direct Subsidized loan application.

Referral of Fraud Cases

If the school suspects that a student, employee, or other individuals have misreported information or altered documentation to fraudulently obtain federal funds, the school will report their suspicions and provide any evidence to the Office of Inspector General. The Inspector General’s Hotline is: 1-800-MIS-USED.

Professional Judgement

The school must complete verification for a selected student before exercising professional judgment to adjust any values that are used to calculate the EFC.